Effective for all proposals submitted with a deadline date of or after July 1, 2009, graduate tuition charges should be itemized as a direct cost on proposal budgets. All budgets must include a line item for 60% of the full time in-state graduate tuition for each graduate student assigned to the project. For additional information, please refer to the Guidelines for Charging Graduate Tuition on Grants Policy.
To assist with this requirement, OSP has developed the following tool. To use the calculator, insert the number of hours per week or the percentage of effort during the academic year for the graduate student. Insert the number of budget periods or years. The current in-state graduate tuition rate has been inserted for you. Press calculate. The amounts displayed for one semester and two semesters are calculated at 60% of the tuition rate with a 6% projected increase for outgoing years. The chart can be completed for each graduate student, if necessary.
Below are three examples of how the tuition calculator can be used:
One graduate student at 20 hours per week is budgeted for two semesters. The project period is three years. Insert 20 in the "Hours per Week" field or insert 100% in the "Percent Effort" field. Insert 3 in the "Number of Budget Periods or Years" field. Press calculate. The tuition rates for the two semesters (full academic year) for the three years are displayed.
One graduate student at 10 hours per week is budgeted for one semester. The project period is two years. Insert 10 in the "Hours per Week" field or insert 50% in the "Percent Effort" field. Insert 2 in the "Number of Budget Periods or Years" field. Press calculate. The tuition rates for the one semester for the two years are displayed.
Two graduate students are budgeted for two semesters. Graduate Student #1 is for 20 hours per week. Graduate Student #2 is for 10 hours per week. The project period is four years.